Documents play a central role in multimodal applications such as meeting recording and browsing. They provide a variety of structures, in particular thematic, for segmenting meetings, structures that are often hard to extract from audio and video. In this article, we present four steps for creating a strong link between documents and multimedia meeting archives. First, a document-centric meeting environment is presented, then, a document analysis tool, which builds a multi-layered representation of documents and creates indexes that are further used by document/speech and document/video alignment methods.